03 · Process

AI Workflow Automation

We automate focused, repetitive workflows involving documents, messages and information — without rebuilding your entire operation.

This is a development package, configured around your data, workflows and tools — not an off-the-shelf product.

Discuss a project

Who it is for

Teams with one repeating information or document workflow that currently depends on a person copying, classifying or chasing missing pieces.

Typical flow

  1. Show us one repetitive workflow
  2. We identify what can be automated
  3. We reuse proven components
  4. We build the missing steps and integrations
  5. We deploy and iterate from real usage

Example implementations

Illustrative shapes — not case studies.

Document intake

  1. Document arrives
  2. Identify type
  3. Extract information
  4. Validate
  5. Summarize
  6. Store or send onward

Email workflow

  1. Incoming email
  2. Understand request
  3. Categorize
  4. Extract information
  5. Prepare a response
  6. Route to an employee

Client document collection

  1. Customer uploads files
  2. Identify files
  3. Extract fields
  4. Check completeness
  5. Request missing information
  6. Create a structured case

Meeting follow-up

  1. Transcript
  2. Summary
  3. Decisions
  4. Action items
  5. Follow-up draft

Internal request

  1. Employee request
  2. Understand intent
  3. Collect missing information
  4. Create a structured task
  5. Route it

What we can build and connect

We can build and connect what your flow requires. Nothing here is a one-click marketplace.

  • Document classification and field extraction
  • Validation and completeness checks
  • Summaries, drafts and structured case files
  • Routing to people or existing tools
  • Notifications and webhooks

What is customized

  • The exact start and end of the workflow
  • What “complete” means for your documents
  • Which systems receive the result
  • Where a person must still approve

What this could look like

A client uploads a set of files. The system identifies what arrived, extracts the fields you care about, flags what is missing, and opens a structured case your team can act on. One workflow — not an attempt to automate the company.

How development runs

  1. 01
    Understand the workflow

    We start from the job to be done — the questions customers ask, the documents employees need, or the process that repeats.

  2. 02
    Reuse proven open-source components

    Client projects start from the same tools we maintain for ourselves: knowledge, agents, observability and admin.

  3. 03
    Build the missing UI and integrations

    We provide the foundation and build the business-specific layer around it — data, workflow and existing tools.

  4. 04
    Deploy and test in your environment

    Self-host or deploy with us. We are not locked to a single AI provider, and neither are you.

  5. 05
    Iterate from real usage

    The first version is meant to be used. We tighten prompts, retrieval and handoff from actual traffic — not from a slide deck.

Discuss this package

Tell us the workflow. We will say what can be built on the existing foundation and what has to be written for you.

Discuss a project

A rough description is enough.

HiAI

Custom development on infrastructure we maintain ourselves.